I am one of those people who meticulously files every email he receives. I have thousands of messages, carefully filed in folder after subfolder. Call it an illness if you will (my wife does), but being organized has been the mainstay of my productive business life.
Imagine my surprise when I discoverd that after all of the time I spent organizing my email that there was no practical way to export these messages from Outlook while preserving my organized folder structure. Outlook emails are stored in .pst files, but if you move to a different email client you may find it difficult to bring your email history along for the ride. Outlook 2010 will allow you to save selected email messages outside of Outlook either in .msg (Outlook message format, requiring Outlook to view) or in .txt format.
After unsuccessfully trying many different software packages that promised to export my Outlook email, I found MessageExport, an add-in that vastly expands Outlook’s ability to export email messages to various formats, including .eml, .msg, .mhtml, .mht, .html, .jpg, tif, .gif, .txt, or .mbox for import into Thunderbird and other email clients.
MessageExport also has strong support for exporting Outook email to the .pdf Portable Document Format with the option to convert attachments to an image or to include them as complete files within the PDF. So if you need to export Outlook email to PDF, then MessageExport is well worth checking out.
How does MessageExport Work?
To use MessageExport, Outlook users select the emails they want to export, and then select a conversion profile (such as PDF) from the quick access toolbar. MessageExport will prompt the user for a location to store the files, and then export it according the user’s preferences.
At the heart of MessageExport’s flexibility are “export profiles,” which I can customize to tell MessageExport how to do its job. For example, a worker engaged on a project could create a profile that specifies a Microsoft Sharepoint library location where the files will be stored, a preferred message format, instructions for how MessageExport should name the files, and even whether it should apply zip compression or password protection. MessageExport can also take specific action after the export operation, such as invoking a batch file or application.
The publisher of MessageExport, Encryptomatic LLC, says that the software is used by large and small companies, individuals, law firms and several Government agencies to copy, convert, backup, archive, compress and rename email messages all from within Outlook, saving users time. They offer a free 15 day trial. MessageExport is compatible with Outlook 2013, 2010, 2007, 2003 and XP.
Encryptomatic LLC has been in business since 2005, and is the developer of several Outlook add-ins and Outlook email viewers. They are based in the USA (Minnesota). Prompt online and email support is provided for MessageExport. Telephone support is available to corporate clients.
For more information on MessageExport, visit the product home page at http://www.encryptomatic.com/messageexport/